Bookkeeping Ninja Bank Rec
@TimArmstrong81
Matches bank-feed lines to bills already in your Xero or QuickBooks Online file and flags anything that doesn't clearly match.
FinanceOn demandHigh access
8 templates · Finance & Ops, Inbox & Calendar, Coding & Shipping
Grok bots by @TimArmstrong81
Tim has shared 8 public Grok Bot templates. Each one links to the official x.ai share page — adding it gives you an independent copy. Follow on X ↗
About @TimArmstrong81's bots
Most of these bots are in Finance & Ops (5), Coding & Shipping (2) and Inbox & Calendar (1). 1 of 8 run on a schedule; the rest work on demand. 2 need no connected accounts; the others mention access such as email, calendars, code or money — check each listing's access notes. Apps mentioned include Gmail. Listings date from 2026-10-18 to 2026-10-20.
Templates
Bookkeeping Ninja Bill Entry
@TimArmstrong81
Turns supplier invoices from your inbox bot into draft bills in Xero (or QuickBooks where it allows writes), coded the way your bookkeeper codes them.
FinanceOn demandHigh access
Bookkeeping Ninja Inbox
@TimArmstrong81
Finds supplier invoices and receipts in your Gmail, files the real PDFs in Dropbox, and hands clean bill details to your Bill Entry bot.
InboxOn demandHigh access
Bookkeeping Ninja Month-End
@TimArmstrong81
Checks whether a small business's Xero (or QuickBooks Online) file is ready to close, then reports Ready / Not ready with the items to fix.
FinanceOn demandConnects accounts
Bookkeeping Ninja Payments
@TimArmstrong81
Marks bills paid in Xero (or QuickBooks Online, report-only) only when the bank feed shows the money has left.
FinanceOn demandHigh access
Bookkeeping Ninja Tax Prep
@TimArmstrong81
Prepares draft tax figures for one small business from Xero or QuickBooks: GST/BAS in Australia, or 1099 tracking and quarterly estimates in the US.
FinanceOn demandLow access
Bookkeeping Ninja Dropbox
@TimArmstrong81
Files a small business's invoices and receipts in Dropbox the way its bookkeeper reads them, checks every move landed, and flags duplicates
CodingOn demandHigh access
Bookkeeping Ninja Supervisor
@TimArmstrong81
The oversight bot in the Bookkeeping Ninja 🥷 stack for small businesses on Xero (QuickBooks Online read-only).
CodingWeeklyLow access